Love spreadsheets? Love parties? Love your smartphone? Then you’ve got the tools you need to start planning an event of a large or small scale. Events aren’t just chucking a few balloons in a room with some party favours it can take an awful lot to organise a large scale event.
The very first step is for you to set a tangible goal. Why are you organising the event and what do you want to achieve with it? Are you setting up an event for a corporate party or for a personal soiree? These questions all matter when it comes to planning an event and you need to ensure you have a team ready to assist your efforts. These people can come in the form of entertainers, speakers, sponsors and venue management. Caterers are also part of your team as if you are offering food you need to ensure they are up to speed with the rest of the plans in your event book.
If you aren’t working with a promotional agency like http://www.a-listeventsuk.co.uk then you know that the organising will be down to you without help. You need to set your date for your event four to six months ahead of time so you have enough leeway to plan and for things potentially going wrong. Be aware of any religious or statutory holidays around the time of the event as these can really influence the things on sale (thus potentially interrupting the theme of your event). Also any holidays can up the prices of venue hire or bar service hire as well. School holiday times can also bump the costs of certain venues as popularity of booking gets in the way.
Ensuring you coordinate the date of the event with all participants like speakers/guests/presenters etc is going to be paramount in choosing the date. If you want the event to stand out, you need to choose a great theme that really sticks in the minds of your guests. Your plan should consider all the logistics of an event and include the venue, catering management, speakers and presenters, activities and you’ll need to keep track of everything as you book it.
Establish your budget and it should incorporate estimates for all key items identified on your plan, don’t forget to include any travel or accommodation costs for speakers etc. You want your event to shine and you want them to remember you because repeat business really matters when it comes to generating new contacts and clients for your event planning business. Coordination is truly key for your event as you want everything to come together in a smooth and timely manner and all in time for it to kick off. Sending out corporate invites requires a decent printing company and ensuring you have relevant party favours is also an absolute must. Sometimes event planning is stressful and difficult but if you keep your mind on the task ahead you can’t lose.
Wall drapes can transform an ordinary looking room into a magical world you have always dreamed it to be for your party. Whether it’s a wedding, birthday or just a simple gathering, these venue drapes, backdrops and let’s not forget the decorations can definitely give that dull empty room a complete makeover see ideas at http://www.rentevent.co.uk. You don’t have to hire a decorator if you are confident enough with your own ideas and craftsmanship to do all the designs for your event.
If you would rather stick to plain designs for your drapes that goes along with a chandelier or lanterns, then go for it but if you feel that there is something missing when you look at it then it is high time for you to release the artist inside you. There are many ways wherein you can transform the plain looking venue drapes and wall backdrops with the use of different elements and the best manipulation of materials for the decorations. Just do not exaggerate everything which will make the entire room crowded and prone to accidents. Moreover, also be vigilant in choosing the right materials which are not harmful to the human body and can hit on the eyes especially if some of the guests are bringing along their kids. Most importantly, avoid using sharp materials as your choice in hanging them for your drapes.
Here are suggested materials you can use for your venue drapes and wall backdrop decorations:
Beads- Beads are not only for jewelry; you can actually use it as decorations. You can have one strand of plain beads or mixed with different colors and shapes to hang it down with the drapes or backdrops. Tassels also are one of the best partners in combining it with the beads. Remember also to knot the end of the strand tightly and properly in order to avoid the beads from dropping and causing any accidents of your guest. You do not want this to happen on your party.
Paper- Others may think that using paper is cheap for decors but actually, with the right manipulation it will turn out surprisingly artistic. For instance, if you are having an Asian-inspired party which is more on the Japanese culture kind of feels then using paper and making cute little origami pieces for your decorations then hang it together on the drapes will definitely give justice to the whole concept of your party. Plus, paper is also very budget friendly and less harmful if ever there are decoration malfunctions that will happen.
Recycled materials- If you are the kind of artist that prefers using recycled materials for decorations then you are one earth loving and resourceful person. For example, the usage of plastic bottle caps can be a great alternative instead of beads. You just have to paint them and make it appear that it doesn’t look like a plastic bottle cap or you may cover the entire object with crepe or metallic paper.
Paint it- Are you not satisfied with the drapes’ texture? Or is it just looking too plain for you? Do you have something in mind that you can create your very own pattern? Then you can create your own. You can actually paint the cloth of your choice for the venue drapes and wall backdrops. Just make sure that the details are being executed properly according to your concept.
When selecting a UK DJ, it’s critical to handle certain issues to make sure you are selecting the right DJ company such as http://www.martinsloan.co.uk. When making your selection here are some of the most important matters to research about:
When booking a DJ it’s important for the process to be direct. This could be through calling a landline number of e-mailing the company’s address. Making sure that the process is direct and easy. The reason is that your event is an important one, so it’s critical to make all the arrangements before the big day. Besides the booking itself, make sure that it’s easy to make changes when necessary, such as those related to the date, venue, and so on. This will also help to make planning for the trip as smooth as possible.
This is another important issue related to the DJ-ed event. The reason is that they’ll need to get their equipment to the venue, whether it’s on the ground, 2nd, etc. floor. For example, some possible issues are related to whether stairs or an elevator would be needed to get the equipment to the event. Thus, you should address this issue when hiring a DJ for a big event.
Make sure to learn about the setup time for the DJ. Typically this will be different amounts of time for different types of events. It’s critical as it will help to prepare for the event better and will make the event as smooth as possible. Typically a DJ needs 1-2 hours to set up for different events, although it will different for various types of events. What’s important is to get the information so the DJ has enough time to set up before the event.
You should also inquire about whether or not a company has full insurance. There’s a good chance that there won’t be any accidents during the event. However, it’s always better if the DJ has full liability insurance just in case. This will help to protect the DJ and yourself from difficult situations. You should also consider inquiring if the company’s equipment has been PAT-tested. This will help to ensure that it meets industry standards, which is definitely important. The bottom line is that both insurance and testing are important issues to consider to make sure that you get the best results possible. On the other hand, without such features there could be unwanted issues.
The DJ will be responsible for the playlist at the event. However, you might want to include certain songs at the event. In that case you should know whether such lists can be submitted to the DJ. You should also learn if the customer can also request a certain genre of music, or music from a particular decade. Such options can make the event better as the customer will have more input about which tunes are played during the big event. Since you’re paying for the services of the DJ, this should be allowed to provide better customer service. You certainly deserve to have such options.
Many have been wondering if it would be alright to avail the services of catering. The answer would definitely be a yes especially when you are planning to handle a certain event either on the outdoor or indoor environment. The thought of having caterers to do all the cooking and provision of food for the guests is a bit of a worry for some people because they do not want to dissatisfy the guests with low quality food. What should be put into mind is that mobile catering services can provide the best quality food that can match even the best of restaurants. It is often deemed by some that mobile catering services are unsanitary, low quality, and meaningless but is should also be put into mind that these mobile catering services are certified in terms of sanitation, health, and safety. These services are also monitored by their company and have quality control to make sure that their services will meet the standards of its clients making sure that they will provide top quality food and services. These mobile catering companies are also an important and functional service because of the flexibility of this service that it can supply food to any crowd may it be large or small. This service is also one of the best food service types because these service providers can handle any crowd and can handle any of the desires of the clients in terms of catering services.
The food that can be served by these mobile catering companies have a large variation into it and it all depends on the choosing of the clients if they will go by theme or by personal choice. The food can be beef, pork, chicken, fish, and many more. Drinks are also served along with the food. These catering companies will also provide clients such as yourselves, professional staffs that have been in the line of catering with tons of experience and knowledge to back up their top quality service. You can be assured with choosing the right company for the service by looking up their recommendations if there are already previous clients that have been satisfied with the service. You can also check it at http://www.flamegrilluk.com for more information about mobile catering services and more.
If you are concern of the reliability and has trust issues with outside help, then you can be at ease because these companies look into the background of each of their staff and has a qualification level for their staffs so it is expected that the staffs that they will send are highly regarded and are exceptional with their work ethics. The food of these services are also at par with any high level restaurants making sure that it is still done with quality even though it is made in bulk to serve multiple number of guests.
For a successful event that you will host, just trust on these mobile catering services because they will do that best food service for you.
When getting a wedding planner, it should be actually the most reputable and reliable one since it is your big day and there should be no room for mistakes since those memories will last forever, it is not like you are already thinking that you can have another wedding anyway, well yes you can actually have another wedding as you wish like for renewal of vows like after 25 or 50 years for example but the first time that you’ll get married will always be very special, memorable, it will always be something and remains forever in your heart and soul.
Getting married for the first time makes you think a lot of things, like for example when you are making the list of your guests, you would be thinking about your friends whom you haven’t seen for a long time and then there were also some whom you have had misunderstandings and you want to put an end to it by inviting them to your wedding. The stress of making the list of guests itself is like you are also making a list of the stress that you might encounter during your wedding, and do not ever forget that aside from creating the list of the guest there are also other things that you need to decide, aside from the venue and the date since usually it is already fixed but you need to decide where would be the reception, the priest, the food, the list of your entourage, your glamour team which consists of different makeup artists and hair stylists but most often than not most makeup artists are also hair stylists but also need to have another set of hair and makeup artists for your whole entourage and an HMUA just for yourself, then you need to have the videographer and photographer. Just by thinking about it makes you stressful right? But that is why there are people for it to save you from all the unnecessary stress in preparing your big day though you should not just get a wedding planner just for the sake of it but you should get a reliable and reputable one like http://www.loveentertainment.co.uk, for example.
Now the first reason why you should get a reputable and reliable wedding planner or a team of wedding planner is to stay on track of your budget first thing and foremost, if you are going to have a church wedding it could be expensive as buying a new car, yes that is how expensive getting married now a day. However, if you have a budget then the planner can help you decide which things to cut out from the list so that you can stay on track of your budget. Then second is that you will be able to save a lot of time for your beauty rest for your big day, since the last thing that you would want to happen is look stressful on your big day though it can be concealed with makeup but if you are planning to get a budget friendly hair and makeup artist then be realistic, you cannot achieve optimum or maximum concealing power and skills with budget makeup. Then that last one which what you would want to happen why you need a reputable and reliable wedding planner is that you want it to be as magical as it can, it is your wedding day, nothing should go wrong when it is handled by reputable professional planners like from
Organizing an event is not as easy as A B C. It needs a lot of effort to be exerted and a lot of time to be consumed. The bigger the event, the bigger the responsibility is there. If you plan in organizing one, make sure to have a mind setting that everything will be a success. And since you think that way, pretty sure that your guest or client will get impress about the result of your overall work. And since this is an event, everything should be in order and in a systematic manner. The agreed plan must be executed in order to have a free flow of the event.
Organizing an event is a never ending teaching experience because every activity done is completely different from the other. Especially these days, events should always be in a unique way. From the decorations, food service, stage designs and floor carpets, everything should have a unique style. To make this into a success, questions are often asked to build a connection and bridge gaps. Here are some of the FAQs or Frequently Asked Questions about events organizing or you can check them here at http://cameronpres.co.uk.
Number One: What are the things to be considered when choosing a location?
That depends on the amount of guests coming and the kind of ambiance your client wants to have. You should ask specific number of people who are coming so that you can estimate the size of the location and the number of people invited. Make sure that the location is bigger than the people. So they can move around, meet new acquaintances and enjoy the whole area. The locations is one of the most important element of an event because it is where the party will be held and will set the event’s over all ambiance.
Number Two: Do you need to spend a lot for the audio visual effects?
Of course not. But if it happens that you have a great budget for the event, then you can support expensive audio visual effects. But if you are on a tight and have only minimal budget, make use of what you already have. Like for instance, use your laptop and your phone. Your phone produces music and your laptop will be providing the visual that will be projected on the screen see tips here at http://cameronpres.co.uk. It is saving your budget and at the same time becoming a resourceful person.
Number Three: Are Cds really important for documentation purposes?
If your clients demand to have pictures and videos to be produced, make sure to give it to them or you can hire people at http://cameronpres.co.uk for less hassle. And who says that CDs are old fashioned and are an extinct type of storage device? Actually, it is not. Yes we do have flashdrives these days but still cds still work and is a very helpful device to store the files. It is also the cheapest way to produce pictures and devices compared to SD cards, memory cards and flashdrives.
The more questions asked, the more information gained. Questions serve as guideline in order for an event to be well guided and planned.